Sheila's Guide To The Good Stuff

A good pitch is timely, short, punchy and answers the question WIIFM (What’s In It For Me?) for the recipient.

If this sounds familiar, it should. A good pitch to bloggers is very much like a good pitch to any media person.

At BlogWorld and New Media Expo West in Los Angeles, I talked to Jared Degnan from Brandware Public Relations about pitching bloggers….the video is about a minute long, and here’s the direct link to it on YouTube in case you can’t see the embed box below.

Did I get it right, or was I too simplistic?  Leave a reply down in the comments….thanks!

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Thank you, Mom.

Both my mother (a long-time journalist) and I are members of the AWC (Association for Women in Communications.)

This year, Mom noticed that there was a new category, Personal Blogs, in the Online Media section of AWC’s annual Clarion communications awards.

She encouraged me to enter this blog in competition for a Clarion.

Like a good Mom, she then followed up just before the deadline to ensure I’d entered. I’d totally forgotten, of course, and had to race off to the post office to mail in my paperwork.

So, it was pretty cool to attend the 2011 AWC National Conference in Tulsa with Mom last month, have her in the room when I spoke with Maria Henneberry about more effective webinars, and then turn around and win the Clarion for Sheila’s Guide.

Thank you to all of my readers for your support since I launched the blog in September 2008, and thanks, Mom, for always encouraging me to excel.

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In a previous post, I wrote pretty frankly about how to reach out to bloggers, and what makes us crazy.

Since I still get this question a LOT, it might be time to revisit the issue. Because the answer is simple in concept but somewhat time-consuming and difficult to execute, many won’t follow through, but here we go….

The magic bullets are these, from the perspective of one who has been blogging on various topics for almost five years now:

1)  Interact with bloggers on their turf, which usually means their blog, at a minimum, but often now includes Twitter, possibly Facebook, YouTube or Flickr if they’re an avid photographer.  You “interact” by being yourself, and leaving thoughtful comments on some of their blog posts, or bantering on Twitter, or leaving a comment on a few of their Flickr photos that you like. Be where they are, in their online neighborhoods.

Heck, get some cred and start blogging yourself, like savvy PR, marketing and communications practitioners Kami Huyse, Jason Falls, Liz Strauss, Valeria Maltoni, Tom Martin, Shannon Paul and Aaron Strout.

Don’t just parachute in and out of my email IN box or you’ll get nothing but Delete out of me.

2)  Interact with bloggers offline at the events they like to attend; it’s why tech conferences matter to non-techies.

Consider BlogWorld and New Media Expo, South by Southwest Interactive (SXSWi), BlissDom, SOBCon, BlogHer, travel bloggers at TBEX, the Midwest’s I_Blog Conference plus numerous lower-key gatherings like Social Media Breakfast or local tweetups, Social Media Clubs and hacker groups.

We do that social networking thing IRL (in real life) too.

3)  Build a human relationship BEFORE you start lobbing pitches. Good practitioners have always known this; the social Web doesn’t change the need to “dig your well before you’re thirsty.”

Brands, think long and hard about why you want to “join the conversation” and how you want to connect what you offer and your company’s values with those “influencers” (getting really tired of this hackneyed term) who have painstakingly built independent voices online.

Bloggers, think long and hard before you let your voice and your blog become just another marketing mouthpiece.  Look for mutually beneficial relationships. Pam Mandel built one with TravelWild and several bloggers connected with Gap Adventures as “Wanderers in Residence.”

Want to know the glamorous story of how online influencers got so much, er, influence?

By busting their tails for many hours….often for little or no money in return….back when everyone thought they were nutballs (including most brands)….to create great content, be a helpful resource and do the networking necessary to become known and yes, influential, in the space you now seek to enter.

Welcome to the salt mines; here’s your pick-axe.

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Remember that old saying (maybe from your parents) that there’s a reason you have one mouth and two ears?

It certainly applies to online communications.  Try to listen more than you talk….I know, I know, rather strange advice coming from a talker like me, right?

The first thing to do before jumping into the social Web is to listen (one of our Tourism Currents newsletters has a few tips for better Google Alerts.) Pay attention to the chatter that relates to your destination:  the tweets, the Facebook Wall posts, the blog posts, the photo uploads to Flickr, etc.  Be a “lurker” for awhile, as you might at a party with unfamiliar people.

It’s still very important to continue listening even after you’re comfortable using social media tools.  A lot of hassles and embarrassments can be forestalled by paying attention.

Here’s a tweet that I saw from a well-known tech journalist about the Outrigger Reef Hotel in Honolulu:

“No one should *ever* stay at the outrigger reef in honolulu. We’ve been cheated and abused *daily.* outrageous. Full [blog] post to come.”

When I saw that, I figured that Outrigger management (although they’re on Twitter) probably had no idea that this person was angry and was going to get vocal about it.  So, I sent a quick Twitter DM – private direct message – to a friend in Hawaii who works in tourism PR, giving him a heads up that he needed to go warn someone at the hotel just in case they’d missed the brewing storm.

Funny how that works, because here is the next tweet about the issue from the angry journalist:

“just got a nice call from the Outrigger’s GM [General Manager.] Very responsive and nice about all the problems we had. i think he really cares.”

Here’s the takeaway:  part of the listening process is having your connections out there listening, too, and making sure that important information gets to your digital ears quickly.

You need an army of listeners who care about you.  It’s called a network, and you probably already have one.

Just make sure that they have their listening ears turned on and tuned in.

PR practitioners, if you remember this, you’ll be a lot less frustrated….

Unless you have a signed contract with a blogger for advertising or some sort of goods/services exchange, bloggers owe you nothing.

Nada.

Zilch.

Not one tweet. Not one Flickr photo. Not one Facebook mention. Not one blog post.

They do not owe you “buzz” just because you fed them tacos or beer at some event.

You want a tit-for-tat arrangement, go buy advertising or set up a contract that they will tweet X number of times about your brand in exchange for Y sponsorship money (or whatever.)

PR folks are paid to figure out how to build relationships with bloggers.

Bloggers are not paid to figure out PR (um, they’re usually not paid at all for blogging.) They do not blog to build your brand. They blog for themselves and their readers.

I’ve been stewing on this since reading Amber Naslund’s excellent A Dear John Letter to PR Folks. My favorite quote in her post:

“My blog is an intellectual adventure for me, not a channel for you. (emphasis added) I intend to keep it that way.”

Yes, it’s a pain, but if you want what bloggers already have, then you’ll have to do what we did – work for it.

Are you kidding me?

NINE images attached to this PR email blast that dumped (twice) into my IN box, with the subject line in ALL CAPS just to ensure I didn’t miss it.

Er, I never write about celebrities. Or Mexico. And I rarely cover resorts.

I would love to say that this is uncommon; that most emails in my IN box are well-targeted, thoughtful pitches or interesting news from PR professionals who have actually established relationships with me before pitching.

Nope. More negative experiences happen all the time, from folks who apparently bought my name and email from some database.

What would I like to see?

Communication from those who reach out to get to know me before asking me for something (and hey, Dale Carnegie guy, putting my business card in for a drawing at your speaking event does NOT mean I want your course announcement emails. Ever heard of double opt-in?)

Sometimes I think that smaller tourism organizations have an advantage when they can’t afford to hire the “big, expert PR firm.” Based on my incoming emails, they aren’t missing much.

Look, I understand that there are still organizations that haven’t even reached the Cluetrain Manifesto stage – they still do not understand social media and they’re still scared of it.

That’s precisely why Becky McCray and I do social media training through Tourism Currents, with a “teach you to fish” philosophy.

I mean, I freak out about cooking and I’m still scared of math after making a blazing grade of “13″ on my first college pre-calculus test.  We all have our problems.

But this is ridiculous.

If you are a professional tourism person, you are by default a professional communicator. Representing a destination, attraction, hotel, shop or restaurant means that you communicate with the public (and hopefully do it well) in a proactive manner.

Professional communicators don’t let someone else horn in on their conversations. They may not always have positive conversations, they may step on their own tongue occasionally, but it’s their conversation.

That’s why tourism people must understand why something like Seth Godin’s “Brands in Public” is taking them down a fool’s path.

Sure, it looks like the “Brands” idea – having a single page with most Web mentions of your brand aggregated into one spot – would make it easy to “manage” conversations. Here’s the page for the Best Western hotel chain, so you can see what I’m talking about.

Update: Brands in Public is apparently now defunct.

Herd all those cats onto one page and give ‘em the spin, for only $400/month to Mr. Godin.

Don’t be a sucker, folks. The Web does not work that way. It’s messy. It’s splattered. It’s people in all their messy, splattered, opinionated selves.  To respond to their gripes, compliments, observations and suggestions, you must engage them at the source of the discussion.

It might be on Yelp or the Chowhound forums. It might be on TripAdvisor. It might be on their personal blog, whether they have positive or negative things to say about you. It would be great if lots of the conversations were on YOUR tourism blog or Facebook Page, wouldn’t it? You know, like the Arkansas tourism blog or Iowa’s Facebook Page.

I guarantee you that the conversations of value are not going to be on some aggregator Squidoo page like “Brands in Public,” and I don’t care if it is a product of Seth Godin, the marketing and philosophical wizard (who does not allow comments on his blog posts, but I digress.)

There is no magic social media bullet. It is your basic communications roll-up-sleeves-and-engage work, with two-way tools like Twitter and Facebook and souped up to a demanding 24/7 cycle.

You can do this. You might have to spend a little money to learn things and move your online communications strategy down the road, but don’t blow $400/month on attempting to herd a pile of Web links on Godin’s site.

You’re smarter than that.

I recently received an email from a senior executive at a mainstream public relations (PR) firm.  She said that she has clients in the travel industry and they’d like to know how to reach out to bloggers, and specifically how to get a mention on my BootsnAll Family Travel blog.

You know what’s next (bloggers are a different breed because we’re public, rapid and sharing) so to save myself from drafting an entirely new blog post when I’ve already written what I want to say, this is what I told her, shared here with you….

“In response to your question, the answer is yes, I do get a ton of PR/marketing emails and end up deleting most of them, and blocking those that are totally unrelated to family travel, sent to me 4 times or with giant attachments that clog up my life.

It is too hard (and not worth it for my [travel blog] readers) to keep up with the rising, ever-more-desperate stream of notices (desperate because of the economy) about hotel packages, good deals on ritzy, live-in-a-bubble resorts in Cancun (I’m not a resort kind of traveler, as any reader of my blog knows,) how CVS Pharmacy products can help my family road trip, blah blah blah.

The flood is really starting to impede my ability to see/respond to important emails that involve actual writing or consulting work for pay.

I want to blog about places I personally visit and things I do with my own kids, not regurgitate – for free – press releases about resorts that I’ve never been to and will never visit.  I write for two travel blogs, two blogs about social media and another about drag racing – I don’t have time to plow through all that junk.

The few emails that resonate indicate that:

1. The sender actually reads my blog, and not just to get my name to “personalize” their email blast. I particularly like the copy/paste of my name such that the greeting is one font and the press release pasted below is another.
2. The topic ties into a place that I’ve been to and written about. I’ll admit that the current template on my Family Travel blog is NOT search-friendly and I’m addressing that with BootsnAll, but my topic categories can be found through Archives at the bottom of the front page.  You can’t read my mind to see where I’m going that I haven’t visited before, obviously, so PR might get lucky and hit me with something about someplace I happen to be planning to go (but I doubt it, so why waste your time?)
3. The email topic ties to my focus of budget, independent, family-friendly travel. I’ve lived in the Middle East as a preteen and with my own kids in Asia and Europe, and have traveled all over the US.  I am so NOT the kind of person to stay in some all-inclusive package place in Cancun or Jamaica, so don’t inundate me with off-topic pitches.
4. I would much rather support state/county/city tourism organizations than more commercial travel businesses.
5. I’d rather deal with someone who has already “hung out” on my blog, by leaving a comment or two on some of my posts. Problem is, hardly any PR rep who’s blasted an email at me has ever stopped by and left a helpful comment and participated in the blog’s conversation BEFORE filling my IN box.

When I DO say “y’all come” to tourism organizations, they are often clueless. They’re so used to broadcasting, they don’t know how to interact in a two-way fashion.

For example, I’ve been running the 50 State Series on my family travel blog for weeks now, taking family-friendly suggestions from Twitter and Facebook for each state. I’m giving state tourism organizations a chance to toot their own horn, but I can’t believe how hard it is to get them to respond. Hel-LO!  Here’s the Vermont family travel 50 states post; that is the kind of stuff I want to blog about. Thank goodness for my Twitter followers; at least they know how to respond to calls for tips or I’d never get a post done each week.

Other insights:

1. I talked about this outreach topic in a podcast with travel writer and blogger Pam Mandel for Canadian tourism tech expert Todd Lucier: A conversation with bloggers about their craft.  Some of your clients might find it helpful.
2. They should also read this guest post by my Perceptive Travel editor Tim Leffel:  6 ways to improve your destination marketing (and why you’re toast if you don’t)

Sorry if any of this came across as excessively crabby, but there’s no magic bullet for blogger outreach. Good PR has always been about knowing your target journalist or writer, establishing a relationship BEFORE you pitch and not pitching blindly.

PR folks Geoff Livingston, Kami Huyse and Jason Falls have met and interacted with me on Twitter, on my blogs and in person at events like the South by Southwest Interactive (SXSWi) tech conference. I respect their knowledge, count them as friends and would now listen to most anything they have to say to me. They’re the gold standard.”

That’s all you gotta do, really….

Did I miss anything? Am I, in fact, just too crabby? 

As soon as our gaggle settled in for the first meeting on the blogger’s tour in Hutchinson, Kansas, we started whipping out the laptops, cameras and other geek accoutrements.

That’s what those who are wired into the social web do – we start connecting immediately.

Bloggers are natural connectors, but we do it differently than some, and we use Web tools in ways that seem strange to the unplugged.

Sitting around the table, we introduced ourselves and ate box lunches while we yakked, tweeted and photographed everything.

At one point, I pulled this enormous cookie from my lunch and made some joke about it, and small business whiz Becky McCray pulled out her camera to take a photo.

You could sense that our Hutchinson hosts thought we were a bit silly, photographing everything, but I said, “Just you wait, this cookie can get around, and we’ll use it to talk about your town.”

• The “Hutch cookie” lives on Becky McCray’s Facebook profile under Photos. More importantly, it’s in the Hutch Blogger Tour set. That set shows people some of the neat stuff we saw in Hutchinson (and every time she uploaded something to it, everyone in her Facebook network saw it.)

• Because I’m tagged in it, the photo shows up under Photos of Sheila in my Facebook profile. It showed up in my Facebook network when I was tagged. It shows up again when I post a link to this post on my Facebook Wall.

• I tweeted that I was writing this post about this cookie.

• I tweeted about the cookie after the “Share your cookies with your imaginary Internet friends” was posted.  Because the post was hashtagged with #Hutch (the Hutchinson-related hashtag) it also shows up in Twitter Search.

• The tweet showed up on my FriendFeed page.

• It’s got a Hutchinson tag where I’ve saved it on my Delicious bookmarking page, and it’s on StumbleUpon as well.

• What the heck, it’s on my Plurk page, too.

Yes, it’s only a cookie. It’s a seemingly pointless photo; but, it will live on forever, and so will our words about Hutchinson, Kansas.

THAT’S why the Web is powerful as hell.

(Disclosure:  My visit to Hutchinson was a press trip sponsored by the Cosmosphere and Hutchinson CVB, who paid for my lodging and expenses while I was in town. They did not tell me what I could or could not write about. I paid my own airfare to/from Kansas.)

This morning I Stumbled a post on the Travels with Children blog; it’s a fairly negative review of the Crayola Factory in Easton, Pennsylvania.

Author Linda didn’t feel that the place met her expectations for a creative experience for her kids. There was no “wild blogger” ranting or digital spittle – she was simply disappointed in what visitors get there for their money and time.

Since she linked to the Crayola establishment (they should see that by monitoring inbound links/backlinks) and wrote about them as “Crayola Factory in Easton, Pennsylvania” (which any decent Google Alert should catch) I would expect a sharp PR/marketing person from the company to check out the post and leave a comment.

You know, at least something along the lines of “We’re sorry you were disappointed, we’ll take your ideas into consideration, we have a facility redesign in the works, blah blah.”

Figure the odds that anyone actually does that.

A quick glance would show anyone that Linda’s blog isn’t the home of some pajama’d nutcase. She has active and engaged readers who are interested in her family travel topic.

The business communications world often still doesn’t get it, so the review will probably sit there, unanswered.

To me, that’s a lost opportunity for Crayola to reach out to customers and possibly turn a negative impression into a positive one.

Your thoughts?