Sheila's Guide To The Good Stuff

How do you keep up (or even better, stay ahead) in a fast-moving environment?

You pay attention to the important things, while everyone else gets sucked into a noise vortex and wastes time on the unimportant.

BusinessWeek had a cover story in April 2005 – yes, 2005 – called “Blogs Will Change Your Business.”

Then they did a follow-up social media report in May 2008, titled “Beyond Blogs.”

Yet, even today in 2011 (almost 2012) there are still plenty of professional communicators who seem rather gobsmacked by what’s happened to their world.

They would not pay attention, roll up their sleeves and do their homework even a year ago, and now they wonder how they got so far behind.

You fall behind by not keeping up.

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In the wildly diverse and ever-growing world of bloggers and other online publishers, how do you sort through the stack to find the ones who interest you?

The ideas below were adapted from a comment of mine on the SpinSucks post “Blogger Outreach: Three Steps to a Successful Program“….in the spirit of more content in less time, I’m also going to put the same information here as a blog post.

Where do you find bloggers who might want to know about your destination, attraction, product, service or book?

I’m not sure I’d recommend that old warhorse Technorati for much of anything these days – I’d go for Alltop.com instead, if you’re looking for online publishers in lots of different subject areas.

Pssst – there’s an Alltop Tourism Industry channel, too!

Consultant Christina Pappas suggests looking for blogrolls (lists of favorite blogs, usually found in the sidebar) which is good when you can find blogs that still do them. Also look at Twitter Lists on Listorious and the membership of open Facebook Groups (one travel blogging Facebook Group has over 800 members; no harm in asking to join a Group if you have something to contribute, but don’t go in there and start overt marketing or you’ll probably get a digital spanking.)

Consider Twitter chats – many travel bloggers hang out on the #TBEX and #TBU hashtags, for example, and they also attend the associated TBEX / @TBEXEvents and Travel Bloggers Unite / @tbloggersunite travel blogging conferences, so show up there and participate.

It’s very effective to connect OFFline by going where the geeks are;  events like BlogWorld & New Media Expo, SXSWi (South by Southwest Interactive,) BlogHer, SOBCon, the 140 Character Conferences worldwide, Blissdom, local Social Media Clubs and Social Media Breakfasts plus small niche gatherings …. there’s a pet blogging conference, a beer blogging conference, food blogger events, craft blogger conferences….you get the idea.

But yes – meet bloggers on their blog, not in their email IN box (where I spend an inordinate amount of time deleting stupid stuff that I don’t want, thanks to people buying my name from companies like Vocus, Cision and BurrellesLuce.)

Meet bloggers where they are, on their terms. After all, YOU want what THEY have.

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At the national conference for the AWC (Association for Women in Communications) I was excited to speak at a session with Maria Henneberry about creating and conducting online training through webinars.

AWC organizes and runs a webinar series about a variety of communications topics (I’m on the Tech Committee that finds topics and speakers) plus we run webinars at Tourism Currents related to social media, technology and tourism/hospitality.

So, I have webinars on the brain these days. What are the main things to remember?

Do NOT make boring slide decks, take advantage of the web and multimedia tools, remember that your voice must show the enthusiasm you feel (since in many cases attendees can’t see you) and keep an eye on online presentation tools like Zipcast that easily and cheaply bring video into the mix.

Here’s the direct link to the webinar how-to presentation on my SlideShare channel, and let me know in the comments below if you have questions or feedback.

This is a combined post written with Troy Thompson of Travel2Dot0, my co-presenter at the excellent, wide-ranging eTourism Summit.

We spoke together about blogger outreach at the conference and here are a few of our follow-up thoughts….

Troy, on things to consider before working with a blogger

As part of my eTourism Summit schedule, one fateful session had me teamed with the America’s Blogger, Sheila Scarborough [ note from me - Troy says that this is like America's Team, but that I don't throw interceptions.  ] Never one to pass up an opportunity to express myself, nor is Sheila, we decided to take a couple of themes and thoughts from our presentation and through the magic of the internets, turn them into an article.

Sheila is covering relationships, I am covering evaluation. Two posts for the price of one.

How To: Evaluate and Select Bloggers

It was a popular question during our recent eTourism Summit presentation: How do I evaluate bloggers? Or, more specifically, how can I tell the good bloggers from the freeloaders?

An excellent question and one that everyone in the tourism space will eventually deal with. While the correct answer is based upon your needs and goals (sorry), I do have a few tips on how to evaluate and select the right blogger. Used in conjunction with other sources these tips should provide the foundation for your own blogger evaluation algorithm.

Google Analytics

Yeah, numbers. Start here. The numbers will not tell you a whole lot. Frankly, audience size should not be a top priority…quality over quantity, right?…but asking for Google Analytics will provide two clues about the blogger. 1) Are they willing to share statistics. And 2) do they have statistics. If the answer for either question is no, then you can move this candidate to the bottom of your list.

Klout

Ah, Klout. Half of you just cursed out loud, while the rest of you are frantically Googling the word Klout. The social ranking system has strong supporters and loud detractors, but it does provide another piece of your blogger evaluation puzzle. Check the score. Again, this is just a basic test. Klout of 5? Red flag. Klout of 54, continue the evaluation investigation.

Writing Style

Take the time to read the writer’s work, and not just the most recent post. The first post, the most popular most, a random post. Understand their perspective, writing style and technique. Does it fit with your brand, goals or campaign? Does the blogger tell a complete story. Do they use images, video and other content to complete the narrative. Is it a good story? Check, check, check…okay, let’s keep moving.

Being Social

Yes, we already looked at the Klout score, but that is not the end of the social investigation. Klout can be fooled. Look on the blog; are social network icons present? Are they active on Twitter, Facebook, YouTube, etc.? Do they promote their writing via these channels? Are they actively communicating…and, are readers communicating back? Are there comments on the blog posts? Does the blogger respond? How social are they? You want someone who will carry your message and story beyond a single web page. You are hiring a digital advocate for your brand. The question is, are they an advocate?

Network

Going a step beyond just being social, you need to know who they are social with. A bit selfish on your part, but hey, a comp [complimentary hotel] room is a comp room. Is the blogger talking with other bloggers? Are those bloggers or writers potential connections for another story about your destination? What about building their network. Is the blogger active in Twitter chats or Facebook groups? What about on Disqus? Is there an opportunity to not only benefit from the direct network of this blogger, but their indirect network as well? Yes. Perfect. Comp ‘em that room.

While our five tips are a great start, they are just that, a start. Your goals are likely different from a retail store, internet start-up or another destination and therefore your evaluation criteria should be different as well.

But, as long as you are researching against goals…and not looking for a quick Klout rating…the right blogger is just a tweet away.

Me, on growing a blogger network, or Dig Your Well Before You’re Thirsty

I can’t claim credit for the “dig your well” idea – it’s the title of a book by Harvey Mackay – but when it comes to building a network of online connections and resources, it is definitely true.

(Head over to Troy’s blog to read my unicorn blogger advice….)

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Create once, use many times.

That’s the key to creating more content in less time, but here is what you must also do….think like a multi-platform, multimedia online publisher.

Here’s an example:

This morning, I was trying to get some itinerary ideas for an upcoming road trip in a state where I don’t have a lot of recent travel experience.

I go to the state tourism website, and there’s gobs of great stuff on there, including a section called Trails that should have given me what I wanted – highlighted places thematically grouped together, and then laid out on a map so I can visualize driving around to them.

Instead, when I drilled down, all I got was what I get way too often from tourism websites:  an alphabetical list of places.

Do you know how discouraging it is to see a list starting with “A” places – Aardvark Restaurant, Al’s Chicken Wings, etc. – and look at the bottom of the website and see that you’re on Page 1 of 10 of these listings?

Forget it.

So, without naming the site in question, I griped a bit from my personal account on Twitter. Theresa Overby from the Baton Rouge, Louisiana CVB (Convention and Visitors Bureau) saw my tweet and began asking me usability questions, in light of an upcoming re-do of their website.

How Did a Twitter Discussion Become Content?

We went back and forth, exchanging good ideas, and then I began to think like a publisher….”Where else online would this info be useful to people?”

In 30-40 minutes, I had posted:

1) On the Tourism Currents Twitter account, of course, where we talk about social media and tourism. I went to Twitter’s search engine, gathered the relevant tweets together in a search string, and captured the conversation. Then I took that link and tweeted it on Tourism Currents‘ stream.

2)  On Facebook. Since Facebook and Twitter people are their own communities and you can’t assume people are in both places, I then took the same link and published it as a status update on the Tourism Currents Facebook Page, making sure that I tagged the Visit Baton Rouge Facebook Page in the update, of course.

3)  In the blog post you’re reading right now, with the addition of a screenshot graphic edited in a super-basic way using the Print Screen function, pasting that into Paint and then cropping it the way I wanted it and saving as a JPEG. Boom. Done.

That’s how you get more use out of the content you create, including random Twitter conversations. It’s almost like getting more hours in the day.

That thought process of thinking like an online publisher also happens to be the latest Two Pages of Terrific download available in the Tourism Currents Store, if you want more where that came from (like 9 different ways to use one photo.)

How do you use your content in multiple ways? Let us know in the Comments!

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Want to know how NOT to invite writers to your press trip or fam (familiarization) tour?  This guest post by Kara S. Williams will lay it out for you….

The Bait

A couple of weeks ago, I received an email with the subject line, “An Exclusive Invitation to [resort & spa] FAM.” The body of the email was in press release form, and the lack of personal salutation should have tipped me off immediately to its lack of exclusivity. Still, I read the words “Exclusive Invitation” again in the headline and soaked up details about the press trip in the subhead: “Including airfare, lodging, ground transport and most meals for 3 qualified journalists.” A small group with airfare included? Sign me up!

I checked the itinerary – spa treatment! special dinner! – and figured that the short trip would fit beautifully into my fall schedule: not too much time away from my family and I didn’t have plans on those particular dates.

The bottom of the release/invite noted, “Writers must show credentials.” No problem, I thought. As a travel writer and blogger, when I am invited to resorts or to destinations I’m accustomed to telling PR folks where I can place stories (guaranteed on my own blogs) and where I might be able to pitch stories (other magazines and websites I have a freelance relationship with). This didn’t raise a huge flag with me.

I wrote back to the PR person inviting me to this event, “This sounds like an incredible opportunity! What more do you need from me?”

The Switch

She asked for statistics and demographics of the websites I co-own; I sent them and then didn’t hear anything for five days, so I followed up to confirm the trip was a go.

Turns out, as I should have gathered, the “exclusive invitation” was not an exclusive invitation at all. It was a call for interest for this particular press trip.

I was told that the trip did indeed garner a lot of interest from all those who received the “invite,” that my information was passed on to the ultimate decision makers at the resort, and that I did not make the cut.

The Teaching Moment

This ruffled my feathers, even though I should have recognized some warning signs regarding this invite. I decided to tell the PR person that I felt a bit duped – figuring this could be a learning experience for both of us.

Here’s what I wrote back to her:

“I don’t think we’ve worked together before, so I hope you don’t mind this constructive criticism.

1.) Perhaps in the future, consider calling the invite an ‘announcement’ or ‘invitation to show interest’ — not an ‘exclusive invitation.’ That was most definitely not exclusive, if you sent the information to more than the 3 people who could fill your slots.

2.) Perhaps in the future, find the 3 people you really want to have come, and invite them FIRST. If they can’t make it, continue moving down your list.”

I am accustomed to being asked to attend press trips or being invited to visit a resort because the PR folks have vetted me and they want me to attend an event or cover their property. I am MORE THAN HAPPY to share statistics, my outlets, etc. at any time. But I prefer not to be told I’m invited somewhere (with air) and then suddenly… not.

The Light Bulb Moment

And you know what happened? Instead of getting an angry response in return, I immediately received an email back from the PR person: she apologized, she said she appreciated my insight, and she admitted some “rookie mistakes.” I was thrilled that my constructive suggestions didn’t fall on deaf ears.

Now, before I get flamed for not appreciating this generous semi-invite/call for interest to begin with, I’d like Sheila’s Guide readers to know that I do feel extremely fortunate for all of the incredible travel opportunities that have come my way over the past couple of decades in the editorial industry. Trust me, I truly value (okay, delight in) all of the amazing trips I’ve taken – alone, with other travel writers and with my family – especially since I decided to focus on travel writing in the past five years. I absolutely adore my job as a travel writer, and I appreciate the perks that come with that job, namely free and discounted travel.

However, as I noted in my email back to the PR person, I also appreciate full transparency when I am offered such fabulous perks.

To me, this story of a press-trip-invite-gone-wrong ended well. I confirmed that being honest and, when needed, politely forthright with PR folks is the best way to conduct business. I’d like to think of my relationships with PR companies as collaborative endeavors – no “us vs. them” mentality – and encourage others in the industry to do the same.

Freelance travel writer Kara Williams is a member of ASJA, SATW and TBEX. The acronym-loving mom makes her home in the Colorado Rockies and blogs about all things travel- and spa-related at two websites she co-owns, TheVacationGals.com and TheSpaGals.com. Learn more about her and read clips of her recent work at KaraSWilliams.com. 

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How do you make time to get things done?

Get up earlier.

Really, I’m afraid that’s the answer.

On mornings when I get up by 5:30 or 6 a.m., work out, shower, dress, eat breakfast, scan the news, straighten up the house, give the diabetic cat her shot and hit work hard at 8:30 or 9 a.m., I am a productivity monster for the rest of the day.

There’s even time to clear clutter and work on my book.

On mornings when I drag ass out of bed a little after 7, barely get dressed enough to be presentable as I kiss my husband and school-age son goodbye on the driveway, then wander into the house in a fog and piddle around until the first cup of coffee hits, the day is often shot before it even starts.

Here’s the deal with getting up earlier – you have to go to bed earlier. Duh.

You have to stop drinking coffee after about 2 pm in the afternoon, unplug from electronics, maybe go for a short evening walk after dinner, take a minute to review your schedule and To Do list for the next day and get lights out by around 9:30 p.m.

Yes, 9:30. I wouldn’t even know what Letterman or Conan look like if I hadn’t seen pictures – no late night staring at the boob tube for me.

The Navy tried to make me a morning person for almost 23 years, but reveille never came easily to me. Now, as a freelancer and entrepreneur, I am “getting religion” about early to bed, early to rise….

How about you?

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One of the best social networks for professional development is Twitter.

It is not only an extraordinarily fast news grapevine, but with hour-long knowledge tsunamis like #tourismchat you can get a whole lot of helpful information without paying a dime for it or schlepping luggage onto a plane (plus you’ll connect with a lot of smart people.)

Another way to learn from Twitter is to follow conference hashtags.

Using the hashtag in a tweet allows people to follow all tweets about one particular event or topic. Even if you aren’t on Twitter, you can plug in a hashtag on Twitter’s search engine and see what comes up.

Many hashtags start buzzing well before the event (BlogWorld and New Media Expo West in Los Angeles in November – #BWELA – where there’s a tourism track, is already busy.)

Others go year-round, like #SoMeT for the Social Media Tourism Symposium, #TBEX for the Travel Blog Exchange conference and #SOBCon, the business blogging conference.

Some Tips for Hashtag Participation

Here are a few tips for enjoying the wonders of conference hashtags….

1 )  Notice someone tweeting really good stuff? Go follow them; send a quick tweet to say hi, and tell them that you appreciate their efforts. This includes supporting the speakers.

2 )  Notice when someone new comes onto the hashtag. At conferences, many people finally decide to join Twitter or get active on their long-dormant account. Support them by following and saying hello.

Many times these newbies are executive types who don’t yet really know what they’re doing, so cut them plenty of slack, including being patient about them not knowing how to change their default egg avatar.

3 )  Don’t promote your product, service or upcoming event on the hashtag. It’s just tacky. People will see your avatar joining the discussion, and they are perfectly capable of reading your Twitter bio to see what you’re about. If they want to talk business, that’s fine, but take it off the hashtag.

4 )  Don’t be a carnival barker. I’ve noticed more and more vendors at trade shows filling the hashtag with hourly “Come by our booth and win an iPad!” sorts of tweets. This is annoying noise and makes them look desperate. Cut it out, booth babes.

5 )  Be sensitive to services that automatically tweet when you do something. For example, no one cares about seeing your Klout score sent from Klout in the middle of a conference. We’re not that into you.

6 )  Don’t just sit there RT-ing (retweeting) what everyone else is saying. As Troy says in his helpful post about how to tweet at a tourism conference: add context, value and insights.

7 )  Be sensitive to how busy people can be at a conference, trying to keep up with things, and don’t expect real-time replies just because you see them live-tweeting….good tip from Sarah Vela of the awesome startup HelpAttack!

8 )  Take it outside, folks – don’t get into arguments on the hashtag. As my friend Connie Reece says, “You can pack a lot of heat into 140 characters.”

I’ve seen a Twitter cruise hashtag devolve into an online dogfight between ship passengers and environmental activists, and a tourism conference this week had someone stomp into the middle of it to yell about the host state’s liquor laws.

When I feel a rant coming on, I move it over to certain circles on Facebook, or here to the blog. There’s more room for discussion, it doesn’t hog the hashtag and most importantly, my blog and my Facebook profile are MY “house.” Conference hashtags are not.

And finally….

9 )  Remember, you aren’t physically there. You’re an observer. Don’t parachute in and run your mouth too much; kinda like IRL….In Real Life. Otherwise, you’ll get reactions like, “Who the hell IS this person, and if they have so much to say, why didn’t they pony up the conference fee and show up in person?”

I know, sort of cranky and piggy, but the thought WILL cross people’s minds.

Did I miss anything? Tell us in the comments down below – thanks!

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If you are a blogger, here is how you develop a professional reputation to catch the eye of tourism and hospitality organizations that offer press trips and fam (familiarization) tours….

Start in your own town.

Yes, start with the assets right under your nose.

Not coincidentally, this is precisely the sort of advice that new writers get when they ask how to get published in the big national print glossies/magazines – “Get something in your local publications and newspapers before you get the big head about your stuff belonging in the New York Times.”

What was my first big break in a national magazine? When National Geographic Traveler accepted my article proposal about a historic highway that was only a few miles from my Florida home.

I watch with some bemusement as newish bloggers wonder aloud in Facebook Groups and at conferences about how to get invited on press trips (which are work, not play, and come with their own drawbacks and requirements) and then when I ask the person if he or she has approached tourism assets in their backyard, they usually have not.

So here it is, bloggers:  reach out to your own local CVB (Convention and Visitor’s Bureau) or Tourist Office – town, regional and/or state or province – and see if they’d be interested in a “Like a Local” series on your blog, for example. The same thing might work with a nearby heritage highway or wine, microbrewery or quilt trail.  Even pet bloggers could do a series for their CVB on dog parks and leash-free play areas; visitors to your destination need that information if they travel with pets.

Don’t sit passively by the phone or in your email IN box, waiting for things to magically happen. Craft a proposal about why someone’s support of your travels might be beneficial to them, and pitch it. Your town’s CVB may not even know you exist. Pick up the phone or even go by the Visitor’s Center in person. You have a big advantage over a stranger, especially if they’ve never worked with a blogger before.

Starting out, you won’t get and don’t need press trips to far-flung places. Build a base first: experience, content and reliability. Demonstrate your chops in Des Moines before worrying about Rio de Janeiro.

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Everyone from a newbie travel blogger to an experienced destination marketing organization has confessed to me that the only thing they pay attention to on Facebook is how to get more followers and bigger numbers.

When I ask what they are even doing on Facebook – what are their business goals for their Facebook business Page – they really don’t know.

Hint: bigger numbers for their own sake is NOT a worthy goal, especially on a site where you own nothing, zilch, nada (Mark Zuckerberg owns it all.)

Just because something is a free social communication service doesn’t mean that it doesn’t require thought and effort to be successful….in fact, they all do, which is why social media is not really “free” except in monetary terms.  Done well, it is hard work.

What are your goals for your Facebook Page?

How do you capture data that you can control, like a supporter’s email address?

Since Facebook is a job, it deserves to be treated seriously, with metrics and goals and all that serious stuff.

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