Are you responsible in some way for a festival or special event, and would like to get jump-started using social media to promote it?

I always advise including social media as an integral part of your overall marketing plan, not sticking it on as an afterthought, but sometimes you do need to push the train forward a bit even if all the track isn’t laid to the end.

Hey, it worked for the US Transcontinental Railroad….

If your festival or special event is coming up quickly, here are some things you can do to enhance your online presence, and then you’ll have a platform to build on more thoughtfully for next year:

1)  Get a Facebook Page.  Not a Group – a Page. Give more than one person administrative access to it. Your event logo is fine as an avatar. Put it in the Organization-NonProfit category; that’s probably the one that applies best to festivals.  Fill out the Info section thoroughly, with event dates, location and times, simple directions from the main access points, links to your website and any other social media sites you have, and a contact email and phone number.

Put up a few Wall posts, especially some photos and short videos from last year’s event if you have them, and get the word out to your networks that some “Likes” of your Page would be appreciated. Once you get to 25, um, “Likers,” you can switch the Facebook URL to a more personalized one with your name.

Connect with your local CVB, DMO, state tourism office, town government, Chamber of Commerce and the businesses that sponsor your event, at a minimum.

Here is why special events expert Penny Reeh likes Facebook (direct link to the video on YouTube if you can’t see it below)

2)  Get a Twitter account. Make sure it’s something that approximates your event name, but is not too long (that uses up valuable characters and you only get 140 per tweet.)  Make sure that more than one person can tweet from the account, and that you’re set up to tweet from mobile devices.  Don’t worry about amassing a ton of followers right away; many won’t be the right folks anyway (unless you want to lose weight with acai berries.)  You want people who care about and want to connect with your event.

See the Texas Book Festival – @texasbookfest – as an example.

Connect with your local CVB, DMO, state tourism office, town government, Chamber of Commerce and the businesses that sponsor your event, at a minimum.

3)  Create a hashtag for your event.  You don’t have to ask anyone’s permission to do so. A hashtag is a unique identifier for tweets related to your event, plus it can go in the descriptions of Flickr photos, YouTube videos, etc. Pick something short.

Take a look at #TBEX (a travel blogger’s conference) tweets as an example of a very engaged bunch following a hashtag.

Make sure your followers know to use it; if you can get folks to use it, it will be easier to monitor your event as it occurs (I use hashtags all the time to follow conferences from a distance.)

4)  Start thinking visually about coverage.  Not a photo or video expert? Don’t let that stop you. Simply think hard about what sort of compelling visual opportunities may be coming up in your event….backstage excitement? Anything you can catch up close in rehearsal? Fun moments at the cotton candy concession?  Get that digital point-and-shoot camera in your pocket and remember to use it liberally, including the video function that most of them now have.

Photos and videos are popular and evoke emotion and interest. They really amp up your Facebook Page and can also go up to Twitter via services like TwitPic and TwitVid.

If you have a smartphone, learn ahead of time how to shoot a photo and upload it from the phone to Facebook and Twitter. You can’t beat the ease and convenience of such coverage.

5)  Tell your fans and supporters where to find you online.  Put it up on posters, at the event entry and exit points, print it out on flyers and the festival map, announce it on the PA – let visitors know that you’d like to hear from them (before, during and after the fun) on Facebook and Twitter, and that they can post their best photos and video to your Wall.

Did that about cover it for quick-launch?

I’ll be speaking at the 2010 TFEA (Texas Festivals and Events Association) annual conference this week about social media for special events;  say hello if you see me there, or please leave a comment below if I missed a good tip.

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How can you make a fun biker event even better? More effective integration of social media platforms.

Don’t bolt them on as an afterthought – tie them together and ensure that they feed off of one another.

I was traveling through Front Royal, Virginia recently before a short drive down to Luray. At the local visitor’s center (while putting up a TwitPic of the nice staffer helping my Dad) I noticed a poster for the Motorcycle Grand Tour of Virginia.

According to the website, bikers can enjoy….

“A motorcyclist’s dream tour of the Commonwealth! The ride includes stops at 82 destinations and tourism attractions all across Virginia. The more places you visit, the more fun you’ll have as you collect points for special prizes….The program kicks-off April 10, 2010, and official Virginia Grand Tour passports must submitted by Nov. 1, 2010.”

This year’s special emphasis is recognition of the 75th Anniversary of the Blue Ridge Parkway.

I’d been thinking about bikers and tourism because of Joanne Steele’s excellent post on her Rural Tourism Marketing blog – are motorcycles a good match for your rural tourism town?

What I like about Virginia’s tour is that social media channels are included in the communications effort.

What They’re Doing Right

There is an active Motorcycle Grand Tour of Virginia Facebook Page, with people who are excitedly talking about picking up their Tour passport stamps at various stops (there are over 500 registered riders,) telling stories about their experiences and uploading photos of their bikes in different towns.

There is a Tour Twitter stream at @MotorcycleVA, too, plus a Forum within the main website.

3 Suggestions for Improvement

The efforts would be even more integrated if the Facebook logo, link and feed activity widget were included on the website, so that people didn’t have to hunt around themselves on Facebook to find the Page. It’s the most mainstream social media channel right now, and if you want people to interact with your organization there, then cross-pollinate that presence on your other sites.

I’d love to see a much more interactive tour map, with photos and links back to at least the CVBs of each destination town….the current Tour map is a static JPG photo.  Again, Joanne Steele to the rescue with her RippleNW post about how to create a customized Google Map.

Finally, when I checked with my Android smartphone, I found that the main Tour website is not optimized for mobile users, which I’m sure includes a lot of those riders out on the road.

I’m not a biker myself, but I am certainly a fan of backroads and Virginia has some gorgeous ones. I wish the Tour great success!

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As a member of the Travel Insights 100 group of travel aficionados on UpTake, I’m looking forward to seeing all of the results of the latest member survey, asking us two questions:

• What trends or predictions do you forecast for the next year within the travel industry? and
• What are the dumbest moments in travel during the past year?

We could answer both questions or just one, so based on my talk at the recent Social Media Breakfast Austin, I chose to tackle the future. Here’s what I said in response to the Insights survey question….

“I predict the mainstreaming of social media into travel, helped along considerably by the cross-generational adoption of Facebook and the explosion of mobile/smartphones.

Not only is Grandma on Facebook, she’s going to figure out that her Blackberry (or iPhone or whatever it is) just put the Internet into her purse as well.

Lordy, now she can upload photos of her grandkids to her Facebook page while riding through “It’s A Small World After All” at Disney World!

Not within this year, but soon enough, social media is going to be “the way we do things” and will be as accepted and ubiquitous as email. No one advertises their services as an “Email Guru,” do they?

Mobile is going to explode because there are going to be multiple handset options available across all of the major carriers, thanks to Google’s Android (I don’t think Palm can recover their dominance, nor Windows Mobile, unless they do something extraordinary very soon. RIM/Blackberry and maybe Nokia have more of a fighting chance for impact.)

Go, Grandma, go!”

I’ll pop up an update post when the rest of the Insights results come out later this week.

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I’m often asked by tourism professionals what I would recommend as a good first step in learning how to communicate with social media.

More and more these days, I immediately mention a Facebook Page.

By that I mean a Facebook “Fan” or “Business” Page for your tourism-related organization, not a personal page (although you must have a personal account/page in order to start a Fan/Business Page.)

Why do it?

• Social networking dominance – over 300 million worldwide Facebook users as of this writing.  Go where the people are, because….

• Your prospective visitors are probably there already. Facebook is no longer a “young person’s thing” – the fastest-growing demographic is aged 35 and older (with a big spike from women over 55….women outnumber men on Facebook.)

• It’s free. Whose destination marketing budget doesn’t love that?

• It’s a flexible platform to post not only written news and updates, but also the all-important photos and video. More importantly, your Facebook fans can also share their thoughts/photos/videos about your destination or attraction, so it’s great for building a sense of community (one that has worldwide exposure.)

• It allows information and content to spread rapidly. For example, if I do something as simple as “Like” or “Comment” on a Wall post on the American Indian Cultural Center Museum Facebook Page, that will show up in the Home page news feed of everyone who follows me on Facebook, and it also shows up on the Wall of my personal page.  If I do that while signed in as Tourism Currents (we have a TC Facebook Fan Page) it does the same thing.

• It’s hooked right into the explosive growth of mobile and smartphones. This is a no-brainer, folks.  Worldwide Facebook mobile usage is up 300%….combine that with the sense that we’ve only begun to scratch the surface of mobile/smartphone growth across the board.  You need to be in this space. Like, yesterday.

Now, I know this sets your hair on fire and you’re ready to go sign up for a Page right now, but the next step is to make sure that this fits into your organization’s communications and destination marketing strategy.

This isn’t play (although it IS fun!) – this is professional communicating.  It needs to be integrated into your overall marketing plan along with the press releases or brochures or billboard buys, but remember, the social Web is different.

It is two-way, social communications with human beings; if you just pour stuff out into a broadcast pipe like you may be used to doing, your Page will fail. Your fans want to interact with you, not read your regurgitated press releases, so get some responsive personality in there.

Think of your Facebook business page as a “digital storefront” extension of your “home base” website.  Try not to clutter it up too much, show up regularly to say hello and interact, and make sure that your fans and customers can find the page.  Put prominent links to it on your home page, in your email signatures, mention the Page occasionally on Twitter and blog about it.

Need some kick-off ideas for your posts?  Here are 30 content ideas for your organization’s Facebook Fan Page.

Now, go knock ‘em dead (and leave a comment below if you have any questions or further suggestions – thanks!)

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Thanks to Facebook expert Mari Smith’s Twitter stream, I learned this morning that the rules have changed for how many Fans you need on your tourism-related Facebook page to claim a custom/vanity URL.

The requirement used to be 100 Fans, but now you only need 25.

A custom, or vanity, Facebook Page URL is shorter, more focused and appealing and easier to remember for those who are looking for your destination or attraction on Facebook.

It’s certainly not a show-stopper if you don’t have one, but it’s a nice touch if you can get it looking more clean, personalized and consistent across your various social media sites (thanks again for the tip, Mari!)

To claim your customized Page URL for both personal and business Pages, go to this link:  http://facebook.com/username.

Since I’m seeing more Facebook Fan pages like this one from Wyoming and Austin’s historic Lammes Candies Since 1885, Inc, I thought I’d better step up and get this tip out there to you quickly….

Go get that URL!

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