Sheila's Guide To The Good Stuff

When your organization is called a “Convention and Visitor’s Bureau” or “Tourist Board,” it’s hard to see why you should reach out to locals as part of your destination marketing strategy.

What’s the point, right?

They don’t stay in hotels, they don’t “count” in the statistics of people coming in to visit your town (a measure of how well you’re doing) so why bother?

Here is why – because in today’s more connected world, it is critical to realize that your locals have online networks with worldwide reach.  You never know who they know on Facebook, Twitter or through their blog.

Locals don’t stay in hotels, but their visiting friends and relatives do.  Locals recommend your restaurants, shops, museums, parks and music venues to visitors. They talk up the wonders of your town and region….or, well, they badmouth them.

Why does the Austin, Texas CVB have a relatively easy job of selling their city? Partly because tech-connected and very vocal locals NEVER shut up about how great it is there! From the online silence of some of the other cities, you’d think there was no other worthy town in Texas. There’s even a Twitter hashtag appended to tweets about great things in and around the Live Music Capital of the World – #WhyAustin.

The Ripple Effect of spreading buzz and excitement about your town starts with the people who live right down the street.

I had a CVB ask me recently how to start connecting with bloggers. I told them to go to Google Blog Search and type in “YourCity blog” and see what pops up for blogs about/written by locals in that town.  When I did it, I found some really trenchant, well-written blogs by locals. No, they aren’t travel or parenting blogs (the current flavor-of-the-month that many PR people are looking for) but I found posts that indicated the authors really care deeply about that town.  The CVB should know those guys.

You connect with your local newspapers, TV and radio stations:  add to that mix your Web-based content publishers (yes, whether they themselves realize it or not, they are writers and publishers, too.)  Look on Twitter for people who list their location as your city. Find them on Facebook. Ask around.

Then, have them into the CVB and get to know them.  Tell them what you do, what you want visitors to know and how they can help by becoming your online champions.

Two examples:

1)   My own Round Rock (Texas) CVB had some local bloggers and social media-savvy people in for a casual weekday breakfast taco gathering recently and a chat about their “Sports Capital of Texas” branding efforts.  They also demo’d the CVB Twitter stream, Facebook Page and YouTube channel and asked for feedback and suggestions.

I attended this gathering (yes, I knew all the geeks there since I’m one of them, and many attend Jelly Coworking Round Rock with me) and it was a lot of fun. Think of it as a free focus group for market research, if “fun” doesn’t interest you.

We even started our own hashtag:  #WhyRoundRock

2)   The Beaumont (Texas) CVB has locals in on a regular basis to talk about what the CVB does, how they can help and make sure they see the town through a visitor’s eyes.

They include a whirlwind tour of some major regional attractions, many of which the locals themselves have never gotten around to visiting (I love Becky McCray’s post about this phenomenon - Never Been There.)

Here’s a video telling you more about Beaumont’s tour for locals….direct link to it in case the embed box isn’t working….

Think about how you could do something like this in YOUR town.

I’ll cut to the chase, because BlogWorld conference pass prices go up after September 16.

Why tourism and travel professionals need to go to BlogWorld and New Media Expo at the Mandalay Bay Convention Center in Las Vegas, Oct 14-16:

1)  Because to really grasp what social media and tech can do for your marketing and communications, you need to go where the geeks are.

2)  Because our Tourism Track gives you a full day of training in social media for tourism…how to listen to the conversations that matter online, better video for tourism, blogger press trips/fam tours and more.

3)  Because it will be participatory, hands-on, no fear training with me and my Tourism Currents co-founder Becky McCray, PLUS….

***  Ann Peavey from the Seattle, Washington CVB (she’s @SeattleMaven on Twitter)

***  Mike Bersabal from the Pensacola, Florida CVB (he’s @Mike_VstPcola)

***  Jeff Hurt, meetings and conference expert, from Velvet Chainsaw Consulting (he’s @JeffHurt)

***  Stephanie Molina from the Beaumont, Texas CVB (she’s @Beaumartian)

4)  Because at BlogWorld, you’ll be able to get your tourism organization in front of thousands of bloggers, podcasters and video bloggers from around the world.  Denise Wakeman from The Blog Squad calls it THE social marketing event of the season. Wired PR Works calls it one of her must-attend events.

If you want attention from online content creators (travel, food, parenting and every other sort of blogger) you have to know who’s who, speak their language and be where they can find you.

That means be in Las Vegas October 14-16.

If you use code TC20 you can knock 20% off of the price of any pass.

Click here to check it out and register – we would absolutely love to see you there!

(This is a guest post by Jody Halsted about a cool conference in Iowa that is all about connecting and educating Midwest bloggers. I followed the conference hashtag on Twitter during last year’s version of it and was impressed, so I asked Jody to tell us a little bit more about it.)

In an effort to change the perception of the Midwest from a place to get away from to a place to explore and discover, the Destination Midwest event at the I_Blog Conference (update – now called the Social Technology Conference) will bring together Midwest bloggers and Midwest destinations for an evening of (virtual) travel, networking and the opportunity for mutually beneficial relationships!

According to the 2010 Ypartnership/Harrison Group 2010 Portrait of American Travelers, “1 in 4 family travel planners consult a blog before booking” a vacation.  According to the Edelman Trust Barometer 2010, people trust “people like them” more than TV news, search engines, and newspapers.

Blogs create community, build friendships and foster relationships. In our ever-increasingly connected world, a good blog will open your eyes to a world you never imagined and lead you places you never knew you wanted to visit!

Blogging has grown to include more than just written words on a page and is now the center of the social media wheel.  By utilizing images, video techniques, Twitter, Facebook, FourSquare and Gowalla – just to name a few – a blogger can become a tour guide, travel resource, location expert and handy reference.

The Ypartnership/ Harrison Group study also shows that family travelers are more likely to have taken a vacation in their local area as an alternative to vacationing in a destination that would have required traveling a greater distance.  By connecting with bloggers within a day’s drive from your destination, you will reach their local audience and increase your chances of being the “local area” vacation of their readers.

The Destination Midwest event at the I_Blog Conference takes place Saturday, November 6 from 6-10pm.  Space is limited to 20 destinations; cost is $250 per destination.

Update: Please visit http://socialtechnologyconference.com/ for more information on the 2012 event, or contact Jody Halsted via email (jody@iblogconference.com), Twitter (@SocialTechConf and @iatraveler) or by phone at 515-707-6547.

If your destination is interested in learning more about social media, conference tickets are available at a discount for participants in Destination Midwest.

Note: Jody Halsted is working very hard to change the perception of the Midwest from a place to get away from to a place to explore and discover through her website Family Rambling and articles she writes for other travel publications.  She loves to work with destinations and share the unique adventures that are found only in the Midwest.  As an example, she worked with the St. Louis CVC last summer; you can see the series she wrote about it here: http://familyrambling.com/index.php/exploring-st-louis/usa.

At the recent TACVB (Texas Association of CVBs) annual conference in Lubbock, my business partner Becky McCray and I negotiated a trade show booth for our Tourism Currents online course in social media for tourism as part of our speaker fee.

The only problem was that we had never put anything in our marketing budget for booth decorations or signs. We’ve never planned on doing trade shows; such events are probably one of the most expensive ways to market (booths often cost $500 and up) and our network seems to be building pretty well via word-of-mouth, social networking, current customers and our speaking engagements.

How could we put together something engaging without looking, well, cheap and pathetic? We’re a startup, but we have some pride! We decided to shop my stash of personal possessions for decorations, and not sweat the small stuff.

I was the only person at the trade show because Becky wasn’t able to arrive from Oklahoma until the conference opening reception.  I’ve never done a trade show in my life; it was homework time.

First, I read an old article that I’d torn out of Inc. magazine and saved just in case I ever needed it – How to make the most of trade shows.  A quick trip through the article archives of the TSEA (Trade Show Exhibitors Association) was also helpful (update 12 Nov 2010: TSEA just put those articles behind their membership wall,) and I like Make Your Booth Stand Out at a Trade Show from The Entreprenette.

Based on that research and my own experience as a trade show attendee, I could see that we didn’t need to get too fancy with the booth, but it did need to be eye-catching. We needed something to fill physical booth space since our main product is online training.  I looked around my house for things to use – as a globe-trotter, I’ve done a lot of shopping over the years and have figured out how to find travel souvenirs when you’re on a budget.

Here’s what we did:

***  Assess the amenities already provided. We would have a skirted 8 foot long table, head sign with our company name, two chairs and a waste paper basket.  There was power available.  We also ended up with a terrific location, right by the trade show entrance.

***  The table was pulled back into the booth about 2 feet so that I could stand in front of it. I never used the chairs because it’s best to stand up to chat and engage with your visitors. Wear comfortable shoes and a perpetual smile when you’re the “booth babe.”  :)

***  Pick a color scheme.  Our Tourism Currents website designed by Kim Fenolio has a lot of blue in it, so I brought my blue-and-white patterned table runner (originally purchased at Pier One) and two blue tablecloths – one from Kenya, one from Egypt to fit the conference travel/tourism theme – to drape over one of the chairs and over one side of the side drapes. There are a few touches of orange on our website, so I wore an orange jacket.

***  Fill empty space.  I brought a large, tall blue-and-gold cloth umbrella that I’d bought years before on a Navy port visit to Bali, Indonesia. When opened, it looked festive, matched the color scheme, fit the travel/tourism theme and drew a lot of interest. Driving my little Hyundai sedan to Lubbock with a pole running up the middle seemed a small price to pay (I can fold down part of the back seat to accommodate long items. I’ve even gotten a Christmas tree into that car.) I was also going to buy and blow up a bunch of blue balloons at a local grocery store to fill space, but the umbrella did enough.

***  Give people something to fiddle with.  I used what I had – my bag full of tech accessories became a “Geek Gear” display. Many people picked up items, looked at them and asked questions about my external webcam, pocket video camera, tripod, Skype headset, etc. I had to trust that the gear wouldn’t walk off, and none did, but you have to know your audience. I also set out a bowl of Werther’s hard candies brought from home, guarded by a small plastic Japanese Godzilla doll just for fun.

***  Nice colorful flyers (mostly blue) run off at a Lubbock FedEx/Kinko’s were our only out-of-pocket expense:  US$38.32 for 60 of them, which was about 30-40 too many. Becky designed the flyer to include course information and a discount code for the TACVB event, plus some info and another code for our upcoming tourism workshop at BlogWorld and New Media Expo on October 14.

***  Stack of business cards.  I already had plenty, made by moo.com, which lets you do a lot of customizing and use many different photos on the backs. I use the regular business card-sized ones, not the mini ones that fall out of card decks too easily and annoy me.

***  My laptop, with tabs already open to our Tourism Currents course details page, our Facebook Page and our Twitter stream.

***  A clear plastic glass brought from home, about half full of water with a light up party reusable “ice cube” in blue floating in it (originally from our family trip to Disney’s Hollywood Studios in Florida awhile back, because, why not?) It was colorful and and caught the eye.

That was it.

The most important thing I did – besides chat with people who came by the booth that day – was to follow up the next week via email with everyone who had left me a business card.

And yes;  it resulted in new paying customers for our business.

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Most of you know that I’m really big on getting “the ungeeked” to go to one or two tech-related conferences or events per year.

There is no more effective way to figure out how people are using technology and mobile devices right now to communicate; it’s the best market research you can do and it will put you way ahead of competitors who are still scratching their heads over Twitter (which really burst on the scene at SXSWi 2007, the South by Southwest Interactive tech conference, one of the world’s largest.)

I recently wrote a guest post about this on the BlogWorld and New Media Expo blog – Go Where the Geeks Are: Why Tech Events Matter for Tourism and Travel - in support of the all-day tourism workshop that we’re doing at BlogWorld on October 14.

Meantime, the Panel Picker is now open for SXSWi 2011 in March – one of the unique things about “South by” is that part of the panel selection process is pubic voting and commenting on the proposed panels. You can give your feedback whether you’re attending SXSWi or not; there is a quick and painless registration process to do so.

I’ve proposed a panel with myself and two other speakers – my Tourism Currents business partner Becky McCray and travel/tourism entrepreneur Andy Hayes.

It’s titled Tourism Catches On: Old Industry Meets New Media.

Issues we plan to talk about include:

1. How does story and relationship work with new marketing online?
2. Can destinations work with online review sites or is it all out of their control?
3. What roadblocks hold tourism organizations back and how can they be overcome?
4. How can small staff groups possibly implement all these new tools when all this old work still has to get done?
5. What’s coming next in tourism and destination marketing?

If you have a moment, I’d really appreciate your votes, comments and feedback on our Tourism Catches On panel proposal.

Technology is for everyone – we want more mainstream industries and interest at SXSWi and we hope you do, too.

In today’s “CVB 101″ session at the TACVB (Texas Association of CVBs) annual conference, speaker Dan Quandt from South Padre Island CVB spoke of tourism organizations as “scouts” – people who look ahead to the future, try to explore its possibilities and then come back and teach others.

What can your CVB, DMO or tourist board do to be a more imaginative guide to visitors?

How can you show them your destination’s glorious possibilities?

What can you do to find creative ways to help improve the community for future visitors?

Use every tool at your disposal to be a scout;  lean way forward in the saddle in the pursuit of excellence.

(In our Tourism Currents course – which is now open to new enrollments! – we call your online fans and supporters “online champions.” Please join us to find out more about using social media tools for connecting with visitors.)

Spend some time in the online world, and you’ll rapidly discover that those “online influencers” who all the marketing folks are chasing are only a part of the digital communications story.

Even worse, tourism PR and marketing is often fixated only on travel bloggers because they see them as an alternative to something they’re familiar with: print travel writers. They do not appreciate the possibilities offered by niche blogs, or the Long Tail’s impact on travel.

If you look beyond the Hype-o-Meter, there are plenty of people who blog sporadically, if at all, but have a significant online presence in other ways….

• Photography with Flickr
• Video on YouTube or Vimeo
• Podcasting on iTunes or Blog Talk Radio
• On Facebook
• On Twitter

There are even people who are active and engaged in old-school forums and bulletin boards, like this forum on geocaching (and geocachers love to travel to new places to look for stuff.)

If you scoop them all up and dump them in one big “blogger” category like some of your less-savvy marketing peers are doing, you won’t have a complete picture of how to find those online champions.

Be smarter than that; have a more complete picture of the online space where you’re trying to compete for attention.

This is a video tag sort of QR code; you can point your smartphone’s camera to it and with the right app (usually a barcode reader but in this case the Microsoft Tag app) some sort of content will pop up.

Content can be everything from some text describing the item that the code is on, to a URL that will open in your phone’s browser, to the coolest thing – a little video playing on your phone.

I can think of some imaginative ways to incorporate these into your downtown walking tour’s historical markers, for one thing.  My Canadian friend Todd Lucier and I are on the same wavelength about QR codes these days….here’s his recent blog post QR Codes: making interpretive signs come to life.

What ideas do you have? Please share in the comments!

I’ve been experimenting on my new smartphone with location-based services like Gowalla and Foursquare, and have begun leaning hard towards Gowalla as my favorite of the two, particularly since it led me to pies in Houston.

The “killer app” for tourism with Gowalla is the Trips feature; anyone can create a Trip of favorite sights or attractions around a town or region, plus Gowalla has partnered to make branded Trips with organizations like National Geographic, Vail Resorts, the Austin American-Statesman (here’s their Off-Leash Dog Parks, a great idea for visitors and locals alike) and the European Green Capital of Stockholm.

When you boot up Gowalla on your smartphone and select Trips, it shows you nearby Trips based on your location, which it knows from your smartphone’s GPS. I always saw lots of Austin Trips, but nothing for the town where I actually live about 20 miles north: Round Rock.

So, I decided to make my own Trip. Anyone can make up to 10 of them.

Here’s how to do it….

• Decide what would make a good Trip for visitors or locals in your area. Think about a theme and some prospective candidates for checkins. Your downtown walking tour that already exists? Local food places? Historical sites?
• Go to the Trips frontpage on Gowalla, and look to the right side for a big long oval “Create Your Trip” button.
• Fill in the blocks for “Trip Name” and pick the type of Trip from the drop-down menu. There are lots of options. If you have a bunch of different places of different types (like I did for my first Trip) pick Standard.  There are special badges for each.
• Follow the directions:  write up the Trip Details (keep it punchy and succinct – it will mostly be read on smartphone screens) then start picking places by either finding them through Gowalla’s Search or looking at places where you’ve already checked in.
• If you can’t find a Spot, create it yourself! Here are some guidelines for creating a Spot.
• When you get to the descriptive page for your desired Spot, look to the right at the drop-downs for Actions. One of the options is “Add to Trip,” so do that.
• Keep going until you have a reasonable number of places added to your Trip. You must have at least 3 but no more than 20. You can edit the descriptions of Spots in your Trip.
• Polish it up and publish, then put the link on your websites, Facebook Page, announce it on Twitter, etc.

I’m working on a second Trip now, with local places where I like to eat (it will have the Foodie badge.)

Branded badges with your logo require graphics assistance through Gowalla; email Team Gowalla directly at businesses {at} gowalla.com to discuss.

It’s that easy; go jump in!

(Update: I’ve since figured out that my Trip can only be seen on the phone app by people that I’m friends with on Gowalla, although anyone can see it on the main Gowalla website. This is rather problematic since I’m only connecting with people that I really, really feel that I know on location-based services like Gowalla, for obvious security reasons.  I would think that for branded trips by a CVB, coordinated through Gowalla, it would be a little looser, but I’m not certain. More investigation to follow.)

Are you responsible in some way for a festival or special event, and would like to get jump-started using social media to promote it?

I always advise including social media as an integral part of your overall marketing plan, not sticking it on as an afterthought, but sometimes you do need to push the train forward a bit even if all the track isn’t laid to the end.

Hey, it worked for the US Transcontinental Railroad….

If your festival or special event is coming up quickly, here are some things you can do to enhance your online presence, and then you’ll have a platform to build on more thoughtfully for next year:

1)  Get a Facebook Page.  Not a Group – a Page. Give more than one person administrative access to it. Your event logo is fine as an avatar. Put it in the Organization-NonProfit category; that’s probably the one that applies best to festivals.  Fill out the Info section thoroughly, with event dates, location and times, simple directions from the main access points, links to your website and any other social media sites you have, and a contact email and phone number.

Put up a few Wall posts, especially some photos and short videos from last year’s event if you have them, and get the word out to your networks that some “Likes” of your Page would be appreciated. Once you get to 25, um, “Likers,” you can switch the Facebook URL to a more personalized one with your name.

Connect with your local CVB, DMO, state tourism office, town government, Chamber of Commerce and the businesses that sponsor your event, at a minimum.

Here is why special events expert Penny Reeh likes Facebook (direct link to the video on YouTube if you can’t see it below)

2)  Get a Twitter account. Make sure it’s something that approximates your event name, but is not too long (that uses up valuable characters and you only get 140 per tweet.)  Make sure that more than one person can tweet from the account, and that you’re set up to tweet from mobile devices.  Don’t worry about amassing a ton of followers right away; many won’t be the right folks anyway (unless you want to lose weight with acai berries.)  You want people who care about and want to connect with your event.

See the Texas Book Festival – @texasbookfest – as an example.

Connect with your local CVB, DMO, state tourism office, town government, Chamber of Commerce and the businesses that sponsor your event, at a minimum.

3)  Create a hashtag for your event.  You don’t have to ask anyone’s permission to do so. A hashtag is a unique identifier for tweets related to your event, plus it can go in the descriptions of Flickr photos, YouTube videos, etc. Pick something short.

Take a look at #TBEX (a travel blogger’s conference) tweets as an example of a very engaged bunch following a hashtag.

Make sure your followers know to use it; if you can get folks to use it, it will be easier to monitor your event as it occurs (I use hashtags all the time to follow conferences from a distance.)

4)  Start thinking visually about coverage.  Not a photo or video expert? Don’t let that stop you. Simply think hard about what sort of compelling visual opportunities may be coming up in your event….backstage excitement? Anything you can catch up close in rehearsal? Fun moments at the cotton candy concession?  Get that digital point-and-shoot camera in your pocket and remember to use it liberally, including the video function that most of them now have.

Photos and videos are popular and evoke emotion and interest. They really amp up your Facebook Page and can also go up to Twitter via services like TwitPic and TwitVid.

If you have a smartphone, learn ahead of time how to shoot a photo and upload it from the phone to Facebook and Twitter. You can’t beat the ease and convenience of such coverage.

5)  Tell your fans and supporters where to find you online.  Put it up on posters, at the event entry and exit points, print it out on flyers and the festival map, announce it on the PA – let visitors know that you’d like to hear from them (before, during and after the fun) on Facebook and Twitter, and that they can post their best photos and video to your Wall.

Did that about cover it for quick-launch?

In addition, Lesson Five from our Tourism Currents online course is all about special events promotion.

I’ll be speaking at the 2010 TFEA (Texas Festivals and Events Association) annual conference this week about social media for special events;  say hello if you see me there, or please leave a comment below if I missed a good tip.